Jan 27, 2009

Reduce size or Word Documents

Working with large files is a problem especially if you have to transfer them frequently over the internet using a slow internet connection. In MS Word XP, document files sometimes become too large in size. There is a simple and quick way to prevent this from happening. But first, let us try to understand why does this happen. Whenever you save a file in MS Word XP by pressing Ctrl+S, the program does not overwrite the entire file from scratch but incrementally saves the changes made and appends it to the original file i.e. it is simply adding more and more data to the file and making it larger and larger every time you save it. To turn off this incremental saving, follow these steps:

Click on Tools button

Select General Options

From the box that pops uncheck the ‘allow fast saves’ option

From now on, Word will rewrite the whole file from scratch each time you save it. This will take some time though to save, but file size will be reduced considerably.

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